Legal Hold 101 – Data Retention and Destruction

Every gambler knows That the secret to survivin’ Is knowin’ what to throw away And knowin’ what to keep ‘Cause every hand’s a winner And every hand’s a loser And the best that you can hope for is to die In your sleep The Gambler lyrics © Sony/ATV Music Publishing LLC Some of the more frequent questions asked of eDiscovery attorneys when teaming with IT professionals on archiving and other retention policy projects, relate to the timing, scope and especially the release of legal holds.  Misconceptions about “Legal Hold” abound, many of them (unfortunately) coming from litigation attorneys stuck in the paper document past or those who do not understand data systems architecture.  One common source of over-broad Legal Hold retention is the misapprehension of the risk of severe judicial sanctions for the destruction (aka spoliation) of evidence.  Too many attorneys take what they consider to be the safe route and continue to advise enterprises to keep too much for too long.  As Kenny Rogers’ Grammy award-winning song reminds us, risk can cut both ways.  Not only does an overbroad legal hold increase the cost of maintenance and infrastructure, it increases the cost of legal review of held documents, and …

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